Party planning tips
Birthdays, weddings, christenings, engagements, reunions… you name it, parties are a great way to celebrate a special occasion. But if you want your celebration to go without a hitch, you have to pay attention to the details. Everyone has been to a wedding or party where the music has not been up to scratch. Too loud, too modern, not enough for the youngsters and worst of all, no-one dancing!! At Nightlife Entertainment, your wedding or celebration is as important to us as it is to you. We know how important it is for your evening to run smoothly and your guests to feel relaxed and enjoy themselves. We will help you plan and personalise your celebration as well as help with your selection of music. Feel free to contact us as many times as you like. amobiledisco.co.uk are highly experienced in helping you plan that perfect party your guests will never forget.
Here’s an overview of all the things to consider when putting together the perfect party.
Before you set a date, check with the ten most important people that they will be able to attend. There’s little point celebrating grandma’s 60th if her one and only son can’t make that date.
Also, if possible, avoid obvious busy times like Bank holidays or high summer, when many people expect to go away; dates such as Half Term or big sporting events, times when other gatherings may be happening and weekdays, if most of your guests work long hours.
Work out the number of people you wish to invite and can realistically afford to cater for. As a rough guide, for every 50 people, expect about five not to attend.
Large events need large venues and many of these get booked up fast. So one of your first jobs should be to find somewhere for the celebration that can cater for the numbers on the date you require. When you book your venue make sure there is enough room for dancing, music levels wont be a problem and ask what time the music has to finish.
If you’re intending to hold the party at home, remember it’s not just a matter of enough space – you’ll also need extra plates, cutlery, glasses and so on. Beg, steal and borrow from neighbours or the caterer. Your local off-licence may be able to loan cases of glasses, and check out your hire options online – see Sainsbury’s website, for example.
If the party is to be a surprise or a special theme, make that clear right from the start – there’s nothing worse than turning up to a party to find it’s fancy dress and you weren’t told, and you don’t want anyone blurting out the secret.
Theme parties can work well (anything from toga or pyjama parties to murder mysteries and 70s nights), but bear in mind your guests’ likely response to such invites. For example, an older relative may be less than keen to dress up as a St Trinian’s schoolgirl.
Pick a great theme and it can really make a party - as well as providing you with a great collection of photos.
Formal invites are de rigour for formal events such as weddings and christenings. But even if the event and consequently your invitations are less formal, they should always include the following key information: date, time, venue, suitable dress, theme (if applicable), and whether anything is required (e.g. please bring a bottle).
Also, make it clear to your invitees whether you are expecting replies. A simple ‘RSVP’ will usually suffice, and even for a relatively informal occasion, responses can give you a rough idea of numbers to help you plan.
For formal invites, remember to allow time for the printers to do their job.
Professional caterers normally require a fair amount of notice, so start ringing up as soon as you know a date. Choose foods that most people can eat, and don’t forget to allow for vegetarians. It’s best to set up a meeting with the caterer so you can discuss exactly what you want and perhaps view some previous menus. Doing your own catering is a great way to reduce costs with many High St supermarkets doing pre-prepared party goodies. Make sure you build this into your time schedule though.
You need to think about drinks when you are selecting a hall. Many halls allow you to supply your own drink, but those with a bar wont. It has always been popular to pop over to France for cheap drink and you can make huge savings. It’s worth asking about charges for wine and other drinks early on in your negotiations with the venue.
Booking a Tarzan-o-gram for your friend’s hen party probably won’t require more than a few weeks’ notice. But if you’re planning a big party with a big band, chances are, they’ll need a good six months’ notice. Good Discos are booked up well in advance so it's wise to start looking for your DJ as soon as you have chosen your venue. A good disco, could require twelve months, notice – longer for really popular dates such as Christmas, New Year and weddings in high summer.
Large venues normally have ample parking for guests, but if you’re planning a ‘bit of a do’ at home, think about where your guests might park. Is there space in your driveway? If not, are there free parking areas nearby?
It’s always a good idea to forewarn - or, better still - invite your neighbours too. This can help avoid a potentially unpleasant situation with cars blocked in and complaints made to the police.
Don’t forget some of your guests may need special attention. Grandad will need to park near the house following his knee replacement; Auntie Jo will need to be kept away from the punch; and your awkward neighbours will need to be steered clear of the friends they fell out with last Christmas! Keep a note of these extra variables and plan accordingly.